2017-2018 Promotional Pricing while under construction. Please set up your free consultation today.
Ancillary Services-these are services that the client chooses to add after the contract is signed. All ancillary services will be invoiced and payment will be do upon receipt.
Cancellation Schedule-after booking and signing of contract, if any cancellation occurs the initial deposit of 50% will be forfeited. If cancellations occurs 45 days from event, 100% of the total venue rental is forfeited.
Damages-The client is liable for all damages, expenses and loss to include theft and property loss caused by any person attending, or providing services connected with the client's use of the venue. Cost will be assessed and charged and or deducted from the client's security deposit.
Insurance-SVR requires that you have insurance certificate in hand 14 days prior to your event. The insurance must name SVR as an additional insured and is required to have a minimum of $1,000,000 in general liability. The license insurance will not cover all vendors' liability so it's important that each of your vendors are covered. Please only select professional companies that can meet this requirement. If SVR does not have in hand the certificate of insurance 14 days prior to your event, then SVR may secure one for you and you will be given a copy of the policy and billed $250.00 on your final invoice. Final invoices will be considered past due 1 day after the 30 days has expired from the event date and will be considered late. A charge of 1.5% will be assessed per month until all monies are paid.
SVR does not HOLD the Date for any event unless a signed contract along with a deposit has been received. No event is considered to confirmed until these requirement are done.
Security Deposit of $300.00 is due 30 days prior to any event. If there is no damage beyond regular wear and tear has incurred, then the full amount will be refunded within 30 days of that event.
Noise Limits-volume control is followed by all the rules and regulation of the City of Fountain. All event shut down in outdoor reception area by 10:00 pm and on the inside by 11:00 pm.
Parking will be under constructio for the 2018-2019 year. This means that the area designated in which to park may be unpaved. It is the Client's responsibility to inform all vendors and guest where to park. All signs and directional signs have been provided by SVR and are not to be removed. No vehicle are allowed to be left on the property after the conclusion of any event. All vehicles not following this agreement will be towed at owner's expense.
Safety and Security-There are certain areas while on the private property that can be accessed and others that are off-limits. For the safety of all clients, guests, and livestock, all private homes and livestock areas are off-limits. This is to include any other properties surrounding SVR. Any of these off-limit areas shall not be crossed by clients, guest, or vendors at any time and failure to abide by these rules set forth will involve immediate forfeiture of all security deposits and Client may be charged for any damages and loss to the facilties surrounding areas.
Setup and cleanup-Clients will have the option of using our in-house setup and cleanup vendor. If our vendor is not chosen then clients shall know that any personnel connected with the event may not be on the premises prior to or after the scheduled setup/tear down time. Anything that is left on the premises whether it by the clients, or the vendors such as equipment may be disposed of with no liability to the SVR. SVR is also not responsible for any lost or stolen items.
Staffing-There will be a one event staff person as it is mandatory for all events and is already included in the fee of renting the space.
Visiting our ranch-An appointment is required to visit the property. No trespassing or walk-ins visits are allowed. Tours are by appointments only. Any client however that that is holding an event may request a visitor pass.
Final walkthroughs-This is a requirement of the SVR, and will include a few things;
Final payment if not already taken will be taken on this day.
Your certificate of Insurance must be turned in
An event time line of your day will be required
Set up and agreement of the room arrangement
A list will need to be provided of all vendors with contact information
Wedding Planner Ck list if not using our very highly recommended day of coordinator